While once limited to large corporations with massive caravans of vehicles, fleet management is now a fast-growing trend in companies of every size. From local neighborhood florists with a couple of vans to nationwide delivery services with thousands of trucks, there are many moving parts involved when it comes to managing a fleet.
Maximizing efficiency is essential for every business. These days, most are taking every possible step to increase productivity while simultaneously reducing expenses. Utilizing fleet management software can help you achieve these goals from anywhere, no matter where the vehicles are located.
Why Is Fleet Management Important?
The term “fleet management” is defined as the acquisition, maintenance, safety, budgeting and monitoring of a group of vehicles. Naturally, each of these components is important not only to a business’s bottom line, but also to the protection of its drivers and the fleet itself. A well-rounded fleet management system will help you track each aspect of your fleet and notify you when action is necessary, helping you to mitigate problems before they become prohibitively expensive.
Ten Fleet Management Benefits
Managing a fleet comes with many challenges, so streamlining the process through automations is a popular option for many companies. Technology is being used more than ever to streamline operations, reduce costs and integrate new systems.
If you’re considering investing in fleet management software, read on to discover ten ways adding this component can benefit your business.
- Manage Fleet Remotely
The daily operations for fleets of any size involve many components, and can be difficult to manage effectively. Implementing software provides a platform to view every aspect remotely, even if the vehicles are scattered across the country.
- Increase Vehicle Lifespan
Fleet managers have the ability to track each vehicle via the use of GPS, allowing them to monitor performance and any potential maintenance issues. Staying on top of factors like mileage, tire wear, braking habits and oil changes means the lifespan of the vehicle can be increased.
- Improve Safety
Fleet management software often includes a driving behavior component, which can even include a video recording feature. Fleet drivers’ habits and behaviors are monitored, helping to prevent damage and improve safety.
- Reduce Costs
Built-in tools, such as GPS tracking, help reduce overall costs by providing valuable insight into a fleet. Management software reports can illustrate how much each vehicle is costing a company, allowing management to make improvements or change direction as needed.
- Dispatch Improvement
Gone are the days of having to radio a dispatcher to find out where a vehicle is and when it will return. Fleet management provides immediate access to fleet locations, vehicle requests and job performance.
- Increase Customer Satisfaction
Customers love to know exactly where their delivery is and when it will arrive. Fleet management software offers the ability to provide updates in real time, along with troubleshooting any issues or delays.
- Optimize Routes
By utilizing GPS software, managers are able to plan out routes that are both effective and efficient. Information about mapping, fuel usage and other factors is immediately available, meaning that fleet productivity is maximized.
- Offer Real-Time Notifications
By offering real-time notifications, fleet management software provides updates on everything from fuel levels to mapping routes. Managers can avoid interrupting drivers for necessary information, as the reports are constantly updated.
- Maintain Communication
Many vehicles utilizing fleet management software are now equipped with built-in communication tools for easy communication between businesses and their drivers. Hands-free devices keep everyone safe, while also allowing for the exchange of information and relevant updates.
- Compile Important Data
One of the biggest benefits of fleet management is the ability to compile data quickly and thoroughly. From generating reports to uploading statistics, software can provide the exact numbers a company needs to streamline operations.
How To Choose the Right Fleet Management Software
Nearly every company you can think of that provides a service that involves vehicles relies heavily on fleet management to create a structured, methodical system. Choosing the right software is crucial, as there are many different options available.
When deciding on the best program for your business, consider the following:
- Total cost.Look at not only how much the software costs to purchase, but also for any ongoing fees for extras like licensing, extra features, etc.
- Must-have options.Some software features may be nonnegotiable for your business, so you’ll want to make sure they are included in the package price.
- Ease of use.Choose software that not only provides easy onboarding, but also plenty of customer support for questions or issues.
- Software design.Look at who else is using the software to help determine if it’s the best fit for your business type and size.